Check Disburser Cheat Sheet

Check Disburser cheat sheet

1. Separate checks in the following groups and place in respective bins:

$0.01 - $4999.99

$5,000.00 - $9,999.99

$10,000.00 - $24,999.99

$25,000.00 and above

1. Match $25,000.00 and above checks first.  

(Make sure the document ID, invoice number, dollar amount, payee, and address on the check correspond with the information provided on the invoice itself.)

3. Give $25,000.00 and above to Ling Chi Li for review.

• The large checks should be logged into the Large Check Log binder.

4. Large checks are then walked to down to Alyssa for further review and other signatures.  They will be returned once they are signed.  

• The large checks should be logged into the Large Check Log binder upon their return.

5. Match checks to vouchers beginning with:

$10,000.00 – $24,999.99

$5,000.00 - $9,999.99

and lastly $0.01 - $4999.99

• Give $10,000.00 - $24,999.99 checks to Ling Chi Li for review.
• Give $5,000.00 - $9,999.99 to Ling Chi Li for review.
• The co-op is responsible for reviewing checks with dollar amounts of $0.01 - $4999.99.  
• When you are looking at the checks, verify:

                -Payee

                        -Remit to address

                        -Dollar amount

                        -Invoice number

-Document ID

-If the check is to be held, interoffice mailed, or mailed out (this is VERY important)

1. The checks should then be sorted into 8 bins:

-Regular mail

-Enclosures

-Intercampus mail

-Walked checks

-Called Checks

                        -Air Mail

                        -SABO checks                                                

-Customer Service Center checks