Duties of a Company Secretary in India

DUTIES OF A COMPANY SECRETARY IN INDIA

1. Statutory Duties:        

• To ensure and maintain proper compliance record of the group companies
• To look after secretarial activities including but not limited to conducting Board and General Meetings, Shares Transactions, Preparing reports etc
• To maintain and update the statutory records and registers
• To overview accounts and audit process and certifying the financial statements
• To file various forms and returns with the Registrar of Companies

1. Anciliary Duties:

• Directors’ Compliances with various Authorities and Companies
• Overview of Finance, Accounts and Audit Performance
• Closely work with Account, Finance and Taxation Department and appraise the HODs about the updates on the applicable provisions of the law.
• Negotiating the financial arrangement and preparing necessary documents as may be required.
• Solving Audit Queries and advising the Auditors on treatment of several accounting heads and nature thereof to best reflect the transactions and comply with the legal provisions
• Review of financial statements of all the group companies
• Regular compliances under the Airports Authority of India Act and Airports Economic Regulatory Authority Act.
• Compliances of a Foreign Subsidiary
• Regular reporting and compliance with the Reserve Bank of India as per the RBI Regulations.
• Statutory Registrations and Corporate Communication

1. Commercial Functions, Projects and Strategic Initiatives:

• Looking after of commercial department for the air cargo and aviation businesses (Aviation business, two airlines, cargo and passenger, are being set up).
• From cost discovery to submitting bids for various services with the concerned authorities and following up thereto.
• Co-ordination with Project Team for effective completion of projects undertaken

1. Legal functions:

• Drafting of various agreements, deeds, undertakings etc.
• Appearing in the Court (High Court) on behalf of the Company with respect to various corporate and commercial disputes and matters.
• Looking after Trade Marks matters
• Coordinating with and helping out the Lawyers appointed by the Company
• Matters relating to Stamp Duty, Loans, Guarantees etc.