New Hire Communication Worksheet

University of Phoenix Material                

New Hire Communication Worksheet

Select a company you are familiar with. Imagine that you work for the HR department of the company. You are tasked to develop a message to orient new hires to the company culture, process, procedures, and general information.

Compose a message for new hires using the three-step process outlined in Ch. 5 of Business Communication.

Step 1: Prewriting

Review the AIM planning process in Ch. 5 of Business Communication including the “Chapter Takeaway for Creating Effective Messages.”

Analyze the situation described above by answering each of the following questions with 1 to 2 paragraphs:

1. Review the assignment directions above. What is the purpose of the message the HR employee is tasked to write?

The purpose of the message the HR employee is tasked to write is to inform newly hired associates of the company’s structure including culture, processes, procedures and any general informational that would be beneficial for them to know. The overall message is strictly informative but should express that any questions are welcomed.

1. Who is the audience? What are characteristics shared by the audience that the HR employee should consider when writing the message? What do they already know?

The audience is any newly hired employees. Characteristics that will be shared by the audience that the HR employee should consider include ignorance – the employees will not know much of anything that the business considers proper. Any short-hands or slang terms should not be used to reference the happenings within the business. Similarly, as newly acquired associates, there is going to be a sense of hesitation as they are the newest members of the team. Therefore, the HR employee should want to convey a snse of welcoming tone to the message. They already know the company they have been hired for and the position/job responsibilities they were hired to complete.

1. Which communication channel(s) would you choose to deliver the message and why?

As newly hired associates, they will not have access to the email or other electronic communications that the leadership team has access too. The best delivery method would be a printed document that the newly hired associate can take home with them to read over. The hiring manager should go over it with the associate; however, there is usually information overload and the information verbally given is not usually retained. Giving them the opportunity to read it over when it is convenient for them will allow them to better retain the information.