New Hire Communications Worksheet

University of Phoenix Material                

New Hire Communication Worksheet

Select a company you are familiar with. Imagine that you work for the HR department of the company. You are tasked to develop a message to orient new hires to the company culture, process, procedures, and general information.

Compose a message for new hires using the three-step process outlined in Ch. 5 of Business Communication.

Step 1: Prewriting

Review the AIM planning process in Ch. 5 of Business Communication including the “Chapter Takeaway for Creating Effective Messages.”

Analyze the situation described above by answering each of the following questions with 1 to 2 paragraphs:

1. Review the assignment directions above. What is the purpose of the message the HR employee is tasked to write?

• The purpose of the message is to welcome a new hires to the company. Give them an overview of the company and what it stands for. Make the new hire familiar with the company as much as possible so they know what to expect during their first week of employment.

1. Who is the audience? What are characteristics shared by the audience that the HR employee should consider when writing the message? What do they already know?

• The audience consists of the new employees just starting at the company.
• The characteristics shared by the employees is that they don’t know that much about the company other than what they have been told briefly.
• They already know what the company name is, what the benefits include and how much they are making.

1. Which communication channel(s) would you choose to deliver the message and why?

• I would choose to deliver the message by email because the employees could be based in different locations so it would be best to speak to all of them at one time with one email.

1.  What writing strategies can you use in your writing of the message?

• Tone, know my audience and know my goal.

Step 2: Drafting

Research your company’s background to know about the culture, processes, and procedures within the organization you selected.

Write a rough draft of the message below using the analysis you did in Step 1. Make sure your message is appropriate for the purpose and audience (e.g., new hires). Use an outline to help organize your thoughts.

Refer to Ch. 5 of Business Communication for strategies of researching background information and effective writing.