Event Project Management Scope

Deliverables

Ensure that tickets and merchandise are sold profitably.

Secure appropriate venue.

Advertise concert.

Secure sponsorship.

Secure participation of bands and singers.

Ensure that revenue earned beyond that necessary to stage concert (the ‘profit’) is funnelled to the charity.

Ensure that the concert is staged in accordance with relevant OHS and public safety regulations.

Recruit sufficient personnel to manage concert.

Planning

1.10 Determine nature of concert (classical? country? rock? folk? other?), considering charity’s preferences and the potential profitability of each genre.

1.11 Use likely size of audience (revenue) against cost of contracting musicians and other costs to determine venue, musical genre and profit.

1.20 Set up bank accounts and other critical financial tools.

1.30 Contract musicians.

1.40 Contract ticketing agency.

1.50 Contract venue

1.60 Apply for relevant permits.

1.70 Reach out to potential sponsors.

1.80 Design contingency plan in case of inclement weather or other mishap.

1.90 Create concert schedule and set-list.

Venue

2.10 Form venue management team.

2.20 Contract site workers.

2.41 Construct stage and any other absent performance and audience infrastructure.

2.30