Creating an Agenda

Creating An Agenda

Robin Mathers

University of Phoenix

Teamwork, Collaboration, and Conflict Resolution

SOC/110

Michael Baker

September 7, 2015

Creating An Agenda

Meeting Agenda

• Meeting date                                September 20, 2015
• Start time through end time                2:00 pm – 3:00pm
• Location                                University of Phoenix Conference Room B
• Purpose of Meeting                        Plan for company picnic
• Names of participants                        Robin Mathers, Robert Griffiths, Todd Parsons, Paula Ray, Lori Coleman, Trish Raines, Debi Wheeler, Christine Broome

• Item 1                                        Location of picnic

• 10 minutes
• Debi Wheeler
• Discuss location of picnic, time of event, reservations
• Reservation sheet for location

• Item 2                                        Foods Being Served

• 15 minutes
• Trish Raines
• Should we cater or have a potluck?  Who should we use if we cater?
• Potluck signup form or catering company

• Item 3                                        Games

• 15 minutes
• Todd Parsons, Robert Griffiths, Lori Coleman
• What games should we play?  Prizes given out?  Games for children only?  Inflatable toys for kids?  What company should we use for inflatable toys?

• Item 4                                        First Aid

• 10 minutes
• Paula Ray
• Hiring first aid workers and having a tent run by parents?  Depending on size of picnic, we may need to hire a team of professionals just in case of an emergency?

• Meeting Conclusion

• Robin Mathers
• Questions and concerns about topics being discussed
• Verify all decisions made and verify everyone knows their responsibility
• Adjourn

In a virtual meeting, how can you ensure a group is communicating effectively?  I believe the first step to a successful virtual meeting would be a face-to-face meeting first.  Here you can check the chemistry of the group, they can get to know one another both professionally and personally, and we can all agree on the goal of the team.  You should make sure everyone is engaged in the meeting.  Try not to let anyone use the “mute” button on their phone to be sure they are not tuning out on the speaker or multitasking.  Try to use videoconferencing whenever possible.  This allows the attendees to see one another, and you as leader can make sure everyone is paying attention.  Check in with all members of the team personally and as a group to ensure everyone stays focused and the team is coming together as one effective unit.